FLORIDA ASSOCIATION OF EDUCATIONAL OFFICE PROFESSIONALS

CONSTITUTION AND BYLAWS

ARTICLE I NAME, COLORS, AND EMBLEM

Section 1 The name of this organization shall be the Florida Association of Educational Office Professionals, herein after referred to as FAEOP.

Section 2 The official colors shall be Royal Blue and Silver.

Section 3 FAEOP is to be inscribed on state (Florida) outline with lamp of knowledge, scroll, and quill along side.

ARTICLE II VISION STATEMENT

We are a team committed to encouraging membership, participation, and networking by providing professional growth, fellowship, and recognition for all Florida Educational Office Professionals.

ARTICLE III MEMBERS

Section 1 Membership in the Florida Association of Educational Office Professionals shall be Active, Retired, Associate, Honorary Life, and Honorary.

Section 2 Active: Office professionals who work or have worked in the educational systems of Florida shall be eligible for Active Membership in this Association upon payment of annual dues. Active members shall be entitled to participate in discussions at the meetings of the association, to vote, and to hold office in accordance with ARTICLE XII, Section 1. Annual dues for each Active Member shall be $15.00.

Section 3 Retired: A member upon retirement from active service in the educational system may become a Retired Member. Annual dues for each retired member shall be $5.00 less than the annual dues for Active Members. Retired Members shall be entitled to all the privileges of Active Members, except holding office.

Section 4 Associate: Associate Membership shall be open to persons interested in advancing the purposes of the Association but who are not eligible to be Active, Retired, or Honorary Members. Associate Members shall have all the rights and privileges of Active Members except that of holding office. Annual dues shall be that of an Active Member.

Section 5 Honorary Life: Honorary Life Membership may be bestowed upon a current or previous member by the Association. Candidates for Honorary Life Membership shall be recommended by a two-thirds vote of the entire Executive Board and approved by the membership at the Annual Business Meeting. Honorary Life Members shall be exempt from paying dues and shall have all the rights and privileges of Active Members except that of making motions and holding office.

Section 6 Honorary: Honorary Membership may be bestowed upon a person by the Association. Candidates for Honorary Membership shall be recommended by a two-thirds vote of the entire Executive Board and approved by the membership at the Annual Business Meeting. Honorary Members shall be exempt from paying dues and shall have all the rights and privileges of Active Members except that of making motions, holding office, and voting.

Section 7 The annual dues shall be payable to the Treasurer on or after July 1. The fiscal year shall be July 1 through June 30. Dues for the current year become delinquent after February 1. Participation in elections shall be forfeited by delinquent membership.

Section 8 Membership in this Association shall be terminated by nonpayment of dues, by resignation, or other causes to be recommended by the Executive Board.

ARTICLE IV MEETINGS

Section 1 Meetings of the Association shall be held annually and at other times as determined by the Executive Board.

Section 2 The President shall preside at all meetings of the Association and the Executive Board. In the absence of the President, the President-Elect shall assume the duties. In the absence of these officers, the Executive Board shall elect a Presiding Officer for the meeting.

Section 3 FAEOP officers and committee chairmen shall submit written annual reports as directed by the President for distribution to members at the Annual Business Meeting of the Association. One (1) copy of each report shall be filed with the minutes of the meeting.

Section 4 The President and the Annual Conference/Workshop Chairman shall cooperatively engage a parliamentarian as advisor to the Executive Board meeting prior to the Annual Business Meeting, the Advisory Council meeting, and the Annual Business Meeting.

Section 5 The voting members of this Association who are present shall constitute a quorum for the transaction of business at the Annual Business Meeting.

ARTICLE V OFFICERS

Section 1 The officers of this Association shall be President, President-Elect, Vice President, Secretary, Treasurer, and four (4) Directors. Officers shall perform the duties prescribed by these Bylaws and the parliamentary authority adopted by the Association.

Section 2 Officers shall be members of the local educational office association (if one exists), FAEOP, and NAEOP during their term of office.

Section 3 The President, President-Elect, and Vice President, shall be elected to serve one (1)-year terms. The Secretary, Treasurer, and Directors shall be elected to serve two (2) year terms, or until their successors are elected. The Secretary and two (2) Directors shall be elected in even-numbered years; the Treasurer and two (2) Directors shall be elected in odd-numbered years.

Section 4 The officers shall be elected by a plurality vote in accordance with the provisions in ARTICLE XIII of the Bylaws. No officer shall be eligible to serve more than two (2) consecutive terms in the same office. The President shall serve only one (1) year and upon completion, shall serve the following year as a member of the Executive Board.

Section 5 The newly elected officers shall be installed at the Annual Banquet.

Section 6 The terms of the newly elected officers shall begin immediately following installation.

ARTICLE VI DUTIES OF OFFICERS

Section 1 The President shall preside at all meetings of the Association and of the Executive Board and may call special meetings of the Executive Board. The President shall, with the approval of the Executive Board, appoint committee chairmen/appointees as indicated in ARTICLE XII, Section 1 of the Bylaws, and other chairmen as needed with the exception of the Nominations and Elections Chairman. The President shall be ex-officio of all committees except the Nominations and Elections Committee.

Section 2 The President-Elect shall serve as Chairman of the Bylaws and Standing Rules Committee and of the Advisory Council. The President-Elect shall perform other duties assigned by the President with the approval of the Executive Board. The President-Elect shall assume the office of President the following year. In the absence of the President, the President-Elect shall be the presiding officer.

Section 3 The Vice President shall be Membership/Affiliations Chairman and send association information to those who make inquiries and/or those counties not yet having an Association. The Vice President shall serve as a member (not chairman) of the Nominations and Elections Committee.

The Vice President shall accept and process membership applications and maintain a current membership list. Membership for each year shall be posted to the member’s individual membership card which shall be kept indefinitely. A complete membership list for the year shall be kept indefinitely by the Vice President. Vice President shall maintain membership and affiliation applications for current year and one additional year and then give those applications to the Records Retention Committee.

In the event of a vacancy in the office of President, the Vice President shall become President and assume duties and authority of the office for the unexpired term. The Vice President shall perform other duties as assigned by the President with approval of the Executive Board.

Section 4 The Secretary shall keep an accurate record of the actions of the Association and Executive Board, shall handle all the correspondence of the Association as assigned by the Executive Board, shall serve on the Records Retention Committee and shall perform other duties as directed by the President with the approval of the Executive Board. A copy of all correspondence, the current Bylaws, Standing Rules, and Code of Ethics shall be included in the records of the Secretary.

FAEOP Secretary’s records kept indefinitely shall include: minutes of annual business meetings, including annual reports of officers, chairmen, appointees; minutes of executive boards meetings; annual Treasurers’ reports; and adopted audit reports.

Section 5 The Treasurer shall serve as Chairman of the Finance Committee, shall be bonded and have charge of all monies of this Association. The Treasurer shall only disburse funds by authority of the membership or as the Bylaws and Standing Rules prescribe. The Treasurer shall register three (3) signatures with the bank, two (2) of which shall be required to validate a check. The three (3) registered signatures shall be President, Treasurer, and President-Elect. The Treasurer's records shall be audited by the Auditing Committee at least twice a year, prior to the Winter Regional and prior to the Annual Conference/Workshop. The Treasurer shall present a year-to-date financial statement at the Annual Business Meeting with a final fiscal report printed in the Fall issue of Coast-to-Coast, shall issue current Treasurer's reports in the remaining issues of Coast-to-Coast, and shall perform other duties as assigned by the President with the approval of the Executive Board.

Section 6 The four (4) Directors shall each chair at least one (1) standing committee and perform other duties as assigned by the President.

Section 7 Each officer shall maintain a detailed outline of “how to” as well as ideas/suggestions to “pass on” to the incoming officer.

Section 8 An explanation of absence shall be given to the President prior to any meeting missed by an officer.

ARTICLE VII EXECUTIVE BOARD

Section 1 The Executive Board shall consist of the President, President-Elect, Vice President, Secretary, Treasurer, four (4) Directors, and the Immediate Past President.

Section 2 The Immediate Past President shall prepare a narrative account of the Association’s activities during the year. This written account shall be approved by the membership at the next annual meeting and shall become part of the Association’s official history. FAEOP History each year shall include: list of officers/chairmen/appointees; President’s theme, location (city) of Regionals and Annual Conference/Workshop, the name of workshops and presenters and hosts; number of FAEOP affiliates and FAEOP members; names of scholarship recipients and names of FAEOP Awards recipients; NAEOP awards received by FAEOP; and NAEOP officers from FAEOP.

Section 3 The Executive Board shall have the power to fill vacancies occurring among officers, except that of President and President-Elect, with first consideration given to the unsuccessful candidates submitted by the Nominations and Elections of that year. The Executive Board shall assist in planning meetings of the Association and shall conduct business of the Association during the year between the Annual Business Meetings.

Section 4 In the event that a duly elected officer fails to perform the duties of that office, the Executive Board shall, upon a two-third (2/3) vote, request the resignation of said officer.

Section 5 At least four (4) Executive Board meetings shall be held during the fiscal year. The first shall be held in June following the annual Conference/Workshop. At least two (2) shall be held during the year, as requested by the President, with the approval of the Executive Board. The final Executive Board meeting shall be held in June preceding the Annual Conference/Workshop.

Section 6 A majority of the Executive Board members shall constitute a quorum at an Executive Board meeting.

ARTICLE VIII SHINING STARS

Shining Stars are FAEOP members who have retired from the Florida Education System. They may be Active or Retired members as described in Bylaws ARTICLE III, Sections 2 and 3.

ARTICLE IX AFFILIATIONS

Section 1 Any local or county association of educational office professionals may affiliate with FAEOP providing the President and three (3) other members of the affiliating association are members of FAEOP at the time of the affiliation. The affiliation fee shall be $15.00 (designated $7.50 for Scholarship Fund, $7.50 for General Fund).

Section 2 FAEOP shall affiliate each year with the National Association of Educational Office Professionals (NAEOP). The affiliation fee shall be paid by FAEOP.

ARTICLE X ADVISORY COUNCIL

Section 1 There shall be an Advisory Council composed of one (1) delegate from each affiliated Association. This delegate shall be a member of FAEOP. The current local president or another designated representative of each affiliated association shall serve as local contact. The Advisory Council delegate shall be named when the local association submits recommendations for the Advisory Council meeting. If the delegate is not named at the time, the local president shall be the association's delegate to the Advisory Council.

Section 2 The Advisory Council shall meet at the time and place of the Annual Business Meeting of the Association immediately prior to the Executive Board Meeting. A quorum shall be twenty percent (20%) of the total number of affiliated associations.

Section 3 The President-Elect shall be the Chairman of the Advisory Council and shall appoint a secretary to keep minutes of the Council meeting. A copy of the minutes of the Advisory Council meeting shall be filed with the minutes of the Annual Business Meeting.

Section 4 The Advisory Council shall consider all recommendations from the FAEOP affiliates. Any recommendations passed by the Advisory Council shall be presented at the Annual Business Meeting for a vote by the membership. The chairman shall inform the Executive Board of recommendations prior to their presentation to the membership.

ARTICLE XI OFFICIAL PUBLICATION

Section 1 The official publication of FAEOP shall be COAST-TO-COAST magazine.

Section 2 No less than two (2) issues of COAST-TO-COAST shall be published annually.

Section 3 COAST-TO-COAST mailings to membership shall be handled via bulk mailing when possible. Funds shall be budgeted for the bulk mail permit and postage.

ARTICLE XII COMMITTEES

Section 1 The standing committees of this Association shall be Auditing, Bylaws and Standing Rules, Coast to Coast, FAEOP Awards, FAEOP Conference/Workshop Liaison, Finance, Membership/Affiliations, NAEOP Liaison/PSP, Nominations and Elections, Presidents' Reports/Displays, Records Retention, Scholarships, Ways and Means, and Website. Each chairman shall maintain a detailed outline of “how to” as well as ideas/suggestions to “pass on” to the incoming chairman.

Section 2 The Auditing Committee shall consist of at least three (3) members, one (1) of whom shall be a member of the Executive Board. The committee shall audit the Treasurer’s records at least twice

during the year, prior to the Winter Regional and prior to the Annual Conference/Workshop. The Committee shall conduct a final audit for the fiscal year with a report given at the Fall Executive Board meeting and presented to the membership for adoption at the following Annual Business Meeting.

Section 3 The Bylaws and Standing Rules Committee shall consist of the President-Elect as chairman and at least four (4) additional members, one (1) of whom shall have been on a previous Bylaws and Standing Rules Committee. The committee shall review the Bylaws annually and present proposed amendments in accordance with ARTICLE XVI. The committee shall review the Standing Rules annually and present proposed amendments to the members at the Annual Business Meeting. The chairman shall inform the Executive Board of any proposed amendments to be presented to the membership.

The committee is authorized to correct article and section designations, punctuation, and cross-references and to make such other technical and conforming changes as may be necessary to reflect the intent of the Association in connection with the Bylaws and Standing Rules amendments that are adopted by the membership.

Section 4 The Coast to Coast Committee shall consist of at least three (3) members. The committee shall be responsible for publication of Coast to Coast magazine in accordance with ARTICLE XI.

The Coast-to-Coast editor shall keep a copy of each issue of Coast-to-Coast magazine and newsletter indefinitely.

Section 5 FAEOP Awards (Office Professional of the Year/Administrator of the Year) Committee shall consist of at least three (3) members. The committee shall function in accordance with Standing Rule II, M. The FAEOP Awards Chairman shall maintain a permanent listing of Office Professional of the Year recipients and Administrator of the Year recipients listing year received, names, and sponsoring associations. The committee shall keep nominations of recipients for two years from date of award and then give applications to the Records Retention Committee. The committee shall keep applications of non-recipients for one year from date of award for that year and then give applications to the Records Retention Committee.

Section 6 The FAEOP Conference/Workshop Liaison Committee shall consist of at least three (3) members. The Conference/Workshop Liaison is responsible for scheduling at least two (2) regional workshops and an Annual Conference/Workshop during the year and shall serve as an advisor to the workshop chairmen. The Liaison shall be the custodian of the FAEOP banner and shall have it displayed at the Regionals and Annual Conference/Workshop. The Liaison shall include location, chairman, topics and presenters, and dates of the year’s FAEOP functions in the annual report.

Section 7 The Finance Committee shall consist of the present Treasurer as chairman, the incoming President, the newly elected Treasurer, and two (2) additional members. This committee shall prepare a proposed budget for the approval of the Executive Board and shall distribute copies of the proposed budget for approval by the membership at the Annual Business Meeting.

Section 8 The Membership/Affiliation Committee shall consist of the Vice President as chairman, working with the cooperation of membership chairmen of local affiliates. The committee shall promote increased membership in FAEOP.

Section 9 The NAEOP Liaison/PSP Committee shall consist of at least three (3) members. The committee shall promote NAEOP membership, affiliations, NAEOP Awards, and Professional Standards Program (PSP). The chairman shall maintain an updated NAEOP membership file and a complete list of FAEOP members achieving PSP status.

Section 10 The Nominations and Elections Committee shall consist of five (5) members: the Vice President (in accordance with ARTICLE VI, Section 3), one (1) member selected from the Executive Board, one (1) member selected from the Advisory Council at its meeting prior to the Annual Business Meeting, and two (2) members elected by the general membership at the Annual Business Meeting. The committee shall elect its own chairman in accordance with ARTICLE VI, Section 3. The Nominations and Elections Committee shall function in accordance with ARTICLE XIII.

Section 11 The Presidents’ Reports/Displays Committee shall consist of at least three (3) members. The committee shall request written annual reports from affiliated association presidents to be distributed at the Annual Conference/Workshop. The committee shall encourage all affiliated association presidents to submit a display of their association activities for the year.

Section 12 The Records Retention Committee shall consist of the FAEOP Secretary, the Immediate Past President, and at least two (2) additional past presidents appointed by the President. The committee shall receive and dispose of FAEOP records. The Records Retention Committee shall dispose of (by shredding) the outdated applications for affiliation, membership, scholarships, Office Professional of the Year, and Administrator of the Year per timelines given to the corresponding officer/chairman.

If there are questions regarding retention of records, this committee shall make the decision of how long to retain and/or when to dispose.

Section 13 The Scholarships Committee shall consist of at least three (3) members. The committee shall function in accordance with Standing Rule, V. The Scholarships chairman shall maintain a permanent listing of the Adelaide “Patti” Kenyon Scholarship recipients and the Member Descendant Scholarship recipients, listing year, names, and sponsoring associations. The committee shall keep applications of recipients for two years from date of award and then give applications to the Records Retention Committee. The committee shall keep applications of non-recipients for one year from date of award for that year and then give applications to the Records Retention Committee.

Section 14 The Ways and Means Committee shall consist of at least five (5) members. The committee shall conduct all fundraising activities at FAEOP Regionals and the Annual Conference/Workshop, with one exception. Only the Shining Stars may have one (1) fundraising activity annually in accordance with Standing Rule VI, E.

Section 15 The Website Committee shall consist of at least (3) members. The Website committee shall be responsible for maintaining and updating the Association’s established website in accordance with the Association’s professional standards.

ARTICLE XIII NOMINATIONS AND ELECTIONS

Section 1 The Nominations and Elections Committee shall be responsible for preparation of the ballot with a slate of candidates including representation from different affiliates. This slate of officers shall include no less than one, (1) name for each office. Names of other candidates may be written in with the consent of the nominee. Nominees shall be members of the local office association (if one exists) and FAEOP. Credentials and photo of each candidate shall be mailed with the election ballot.

Section 2 Candidates may run for only one (1) office.

Section 3 All voting shall be done by mail. The ballots shall be printed and mailed first class on or before March 15 to all eligible members in accordance with ARTICLE III, and be returned to the committee chairman postmarked on or before April 15. Ballots shall be counted by the committee and the candidates notified in writing of the election results no later than May 15. A written report shall be presented at the June Executive Board meeting preceding the Annual Business Meeting and at the Annual Business Meeting.

Section 4 Candidates for the position of President-Elect and Vice President shall have served at least two (2) years on the Executive Board of this Association.

Section 5 In the event of an unforeseen vacancy in the office of President-Elect, such vacancy shall be filled by special election. Within two (2) weeks of notification, the Nominations and Elections Committee shall mail to the membership a dated ballot of at least two (2) consenting, qualified candidates. Ballots shall be returned to the chairman within fifteen (15) days of the ballot date; ballots shall be counted by the committee within seven (7) days and the candidates notified of the results that day. A member of the committee who cannot meet with the chairman may assign a proxy to count the ballots. If such vacancy occurs too close to the Annual Business Meeting for this procedure, the Nominations and Elections Committee shall present the ballot at the Annual Business Meeting before the installation of officers. The successful candidate shall be installed as President with the previously elected officers.

ARTICLE XIV PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Association may adopt.

ARTICLE XV DISSOLUTION

In the event of the dissolution of the Association, the assets shall be liquidated and distributed to a non-profit status organization qualifying under the scope of Section 501 (c) (3) of the Internal Revenue Code or any amendment thereof. None of the funds shall inure to the benefit of individuals.

ARTICLE XVI AMENDMENTS

Proposed amendments to the FAEOP Bylaws must be submitted in writing to the Bylaws and Standing Rules Committee chairman for consideration prior to January 15. Proposals of the Bylaws and Standing Rules Committee shall be furnished to each member 15 days prior to the Annual Business Meeting, or published in the last Coast-to-Coast of the fiscal year.

Adoption requirements shall be affirmative vote by two-thirds (2/3) of the members present at the Annual Business Meeting.

FLORIDA ASSOCIATION OF EDUCATIONAL OFFICE PROFESSIONALS

STANDING RULES

I. EXECUTIVE BOARD

A. If there is a meeting room charge for called Executive Board meetings, the expense shall be paid by FAEOP.

B. Only members of the Executive Board, Coast-to-Coast editor, and chairman of the Nominations and Elections Committee are authorized reimbursement for long distance telephone calls. The use of this means of communication for FAEOP business should be kept at a minimum. Detailed voucher and telephone bill must be submitted for reimbursement.

C. The budget shall contain a contingency/miscellaneous fund of no more than $200.00 to be spent at the discretion of the Executive Board.

D. Documented receipts must be presented to the Treasurer for all reimbursements from FAEOP funds. Receipts should be submitted without delay and no later than May 15.

E. A transitional meeting shall be held with the outgoing and incoming officers and committee chairmen. This meeting shall be held at the Annual Conference/Workshop.

II. ANNUAL CONFERENCE/WORKSHOP

A. Any local AEOP association, Shining Stars, or ADHOC committee may, with the approval of Executive Board, host an Annual Conference/Workshop. The committee shall function in accordance with the FAEOP Bylaws and Standing Rules.

B. The workshop shall be a minimum of six (6) hours and approved by the Executive Board.

C. The local hosting AEOP or Shining Stars shall be eligible to retain 50% of the profit of the Annual Conference/Workshop. The remaining 50% profit shall be forwarded to the FAEOP Treasurer no later than the Fall Executive Board Meeting, along with a final report. An ADHOC Committee hosting an Annual Conference/Workshop shall forward 100% of the profit to the FAEOP treasurer at the Fall Executive Board meeting. All fundraising activities at an Annual Conference/Workshop shall be conducted by the FAEOP Ways and Means Committee with the possible exception of a Shining Stars fundraiser.

D. The Annual Conference/Workshop chairman shall present an outline of the site, agenda, dates, registration, theme, speakers, meal functions, and tentative budget at the Fall Executive Board meeting. The final registration/agenda shall be presented at the Winter/Spring Regional Executive Board Meeting for approval.

E. An Annual Conference/Workshop Fund shall be advanced to the Chairman as budgeted and

returned to the FAEOP Treasurer at the Fall Executive Board Meeting.

F. If arrangements are made with a specific hotel and a complimentary room is provided the room shall be used by the Conference/Workshop Chairman and the committee.

G. The Annual Conference/Workshop registration fee for Retired Members shall be $5.00 less than the amount for Active/Associate Members.

H. State Conference Rules shall be adopted at the opening session of the Annual Business Meeting. Tellers and timekeeper shall be appointed by the President.

I. Presidents' Reports

Local association presidents shall submit annual written reports to the Annual Presidents’ Reports/Displays Chairman for distribution at the Annual Conference/Workshop.

J. Presidents’ Displays

1. Local association presidents are asked to set up a display area depicting their association's activities for the year.

2. The display area shall not exceed 3' x 3' x 3'.

3. A FAEOP Certificate of Participation shall be awarded to each participating association.

K. Membership Awards

1. Awards shall be presented at the Annual Conference/Workshop by the President.

2. The Membership Committee shall use June 1 as a cut-off date for membership when calculating the results for awards.

3. Each affiliate with an increase in FAEOP membership shall be recognized.

4. Each affiliate with an increase in NAEOP membership shall be recognized.

L. President’s Memory Book

1. If a President’s Memory Book is prepared, it shall be on display at Regionals and the Annual Conference/Workshop.

2. The memory book shall be presented to the Past President after it has been displayed for one (1) year.

M. FAEOP Awards (Office Professional of the Year/ Administrator of the Year)

1. The nomination packets for the Office Professional of the Year and the Administrator of the Year shall be approved by the Executive Board at the Fall Executive Board meeting.

2. The Committee shall send the nomination packets to FAEOP affiliated local presidents/contact persons no later than January 15 each year.

3. The submitted nominations must include the appropriate processing fee paid by sponsoring association.

4. The Committee shall select the recipient of the FAEOP Office Professional of the Year and the recipient of the FAEOP Administrator of the Year using approved guidelines.

5. Qualified nomination shall be submitted to NAEOP for the NAEOP Office

Professional of the Year and the NAEOP Administrator of the Year, if they meet NAEOP

guidelines, by the NAEOP deadline with the appropriate processing fee paid by FAEOP.

6. The FAEOP Awards shall be presented at the Annual Conference Awards luncheon.

7. No recipient will be selected if the Committee concludes no applicant met the specific qualifications.

N. Door Prizes

Participants must be present in the meeting room in order to win a door prize.

O. Gift

The outgoing President shall be presented a Past President's pin by the incoming President. The pin shall be paid for by FAEOP.

III. REGIONAL WORKSHOPS

A. A local AEOP association, Shining Stars, or ADHOC committee may, with the approval of Executive Board, host a Regional Workshop. The committee shall function in accordance with the FAEOP Bylaws and Standing Rules.

B. The FAEOP Regional Workshops are for in-service. The workshop shall be a minimum of six (6) hours and approved by the Executive Board.

C. The local hosting AEOP or Shining Stars shall be eligible to retain 100% of the profit from the Regional Workshop. If an ADHOC committee is hosting an FAEOP regional workshop, 100% of the profit shall be forwarded to the FAEOP Treasurer at the following Executive Board meeting. All fundraising activities at Regional Workshops shall be conducted by the FAEOP Ways and Means Committee with the possible exception of a Shining Stars fundraiser.

D. Finances for the Regional Workshops are the responsibility of the hosting, local AEOP, Shining Stars or ADHOC committee.

E. If arrangements are made with a specific hotel and a complimentary room is provided, the room shall be used by the Workshop Chairman and the committee.

IV. NATIONAL ASSOCIATION OF EDUCATIONAL OFFICE PROFESSIONALS

A. FAEOP shall pay the cost of round-trip coach plane fare by the most direct route (travel may be extended one (1) day if Super Saver air fare requires it), taxi/shuttle, hotel room, conference registration fees, and daily allowance of $50.00 for the President, or the alternate, while serving as a delegate to the NAEOP Annual Conference and Advisory Council and either Fall/Spring Institute or Southeast Professional Day. The President shall have the choice of attending the Fall/Spring Institute or the Southeast Professional Day. In the event the President cannot attend, the alternate shall be the President-Elect. If the President-Elect cannot attend, an alternate may be selected by the Executive Board. If the delegate chooses to travel another way than by plane, these rules shall apply allowing one (1) day each way for travel.

B. FAEOP shall donate to NAEOP annually as budgeted.

V. SCHOLARSHIPS

A. All scholarship application packets are to be approved by the Executive Board at the Fall Executive Board Meeting.

B. Adelaide “Patti” Kenyon/Marion T. Wood Scholarship

1. FAEOP shall contribute to the NAEOP Marion T. Wood Scholarship Fund annually as budgeted.

2. The Scholarship Committee shall send the NAEOP and the FAEOP scholarship application

packets to FAEOP affiliated presidents/contact persons of FAEOP no later than December 1, or as soon as the Scholarship Committee receives the information from NAEOP.

3. All scholarship application packets must be postmarked no later than 30 days prior to the national deadline and include appropriate administrative processing fee.

4. The Scholarship Committee shall select the recipient(s) of the FAEOP Adelaide “Patti” Kenyon Scholarship.

5. A qualified application packet shall be submitted no later than the NAEOP deadline date to the NAEOP Marion T. Wood Scholarship Committee for consideration.

6. No scholarship will be awarded if the Committee concludes no applicant met the specific qualifications.

C. FAEOP Member Descendant Scholarship

1. Funds shall be budgeted annually for the Member Descendant Scholarship.

2. Any child, grandchild, or great-grandchild of a qualified FAEOP member who plans to attend

or is attending a junior college, college, technical school, or university is eligible for this

scholarship.

3. A qualified FAEOP member is the parent, grandparent, or great-grandparent who has been a member of FAEOP for the three (3) consecutive years proceeding the year of application.

4. Application packets shall be available by November 1. The Scholarship Committee shall send the application packets to AEOP presidents/contact persons. Application packets shall also be available from the committee chairman.

5. All scholarship application packets must be postmarked no later than March 1 and include the appropriate processing fee paid by member or applicant.

6. The scholarship committee shall select the recipient.

7. No scholarship will be awarded if the Committee concludes no applicant met the specific

qualifications.

VI. WAYS and MEANS

A. Funds shall be budgeted annually for the purchase of merchandise to be sold by the committee. A check, if requested, shall be issued for start-up funds in the amount of 25% of the annual budgeted amount and distributed to the chairman before the first regional workshop of the year.

B. Items shall be inventoried and given to the new chairman as soon as possible after the Annual Conference/Workshop.

C. Each affiliate will be asked to bring items to be sold at the Annual Conference/Workshop or donate $25.00 to Ways and Means.

D. An end-of-the-year inventory and audit report shall be submitted to the Executive Board at the second Board meeting of the fiscal year.

E. The FAEOP group of retired educational office professionals (Shining Stars) is permitted to have one (1) fundraising project annually and shall be permitted to retain the proceeds. A financial report shall be presented for the current year’s expenditures at each Annual Conference/Workshop.

ADOPTED – June 12, 2009

2008-09 FAEOP BYLAWS AND STANDING RULES COMMITTEE

Chairman – Sharon Ingram – Pinellas County

Vanessa Ferrell – Palm Beach County

Cheryl Guthrie – Bay County

Susan Kinsey, CEOE – Brevard County

Sue Nedza – Hardee County

Linda Orr, CEOE – Sarasota County

Ex-officio –Rita Fawcett – Polk County